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Mandatory Records

In addition to the normal Statutory Records that employers are required to keep, the following records must be kept for any children and young persons employed by them -

  • full name
  • date of birth
  • time work begins each day
  • time work finishes each day
  • rate of wages or salary paid per day, week, month or year, as appropriate
  • total amount of wages or salary paid to each person

In addition, before employing someone under 16 years of age, an employer must see a copy of the child's birth certificate and obtain the written permission of a parent or guardian to employ the child.

Under the Terms of Employment (Information) Act, 1994, an employer must provide all workers under the age of 18 years with a copy of the official summary of the Protection of Young Persons (Employment) Act, together with the other details of their terms of employment within one month of taking up a job.

Also, employers who employ persons under 18 years of age must display the official summary (abstract) of the Act at the workplace where it can be easily read. A copy of the abstract in poster form is available here - Information Poster - Employing Persons Under 18.pdf